01 / ORGANISE
Bring the work together
Start a transaction file. Add the payable requirements and the supplier, amount and purpose behind them.
HOW MYVAULTOS WORKS
One file.
From first check to final proof.
A practical workflow for the people preparing, reviewing and reconciling business payments.
02 / REVIEW
See what needs attention
Review possible duplicates, conflicting details and missing evidence before deciding what happens next.
03 / APPROVE
Make the decision clear
Record who reviewed the requirements, their decision and the conditions that still need to be met.
04 / PROVE
Keep the whole story
Bring the workflow, review notes and evidence references into an export pack for your accountant or next reviewer.
FOLLOW A SUPPLIER FILE
See the handover, step by step.
This illustrated example uses fictional supplier records. It does not create an account, upload a file or make a payment.
Workspace September suppliersAS
SUPPLIER PAYMENT FILE · EXAMPLE
A clear view of the work.
File totalA$12,480.00
Payables04
Review flags02
SUPPLIER / REFERENCEAMOUNT / STATUS
Acme PackagingINV-2041
A$4,800Review required
Northstar FreightNF-082
A$3,280Possible duplicate
Northstar FreightNF-082
A$3,280Possible duplicate
Studio ServicesSS-106
A$1,120Review required
STEP 1 OF 4 · NO ACCOUNT NEEDED
WHO DOES WHAT
Clear responsibilities. Fewer crossed wires.
Your team
Prepares requirements, verifies supplier details and records the decision.
MyVaultOS
Organises the workflow, flags review signals and prepares evidence records.
Your bank or provider
Handles its own eligibility checks, custody and payment execution.
MAKE THE NEXT STEP A CLEARER ONE
Less “where’s that file?”
More “here’s the answer.”
Let’s talk about your workflow
Start with the work you already do.